Job specification is derived from job analysis. Also known as employee specifications, a job specification is a written statement of educational qualifications, specific qualities, level of experience, physical, emotional, technical and communication skills required to perform a job, responsibilities involved in a job and other unusual sensory demands. Hence, a job specification gives specific details about a job and what kind of skill sets are required to complete the job. A job description is a document intended to provide job applicants with an outline of the main duties and responsibilities of the role for which they are applying.. Therefore, if you are using job descriptions, it would be better to wri… A job specification is a statement regarding human qualities that are required to perform a particular job. Specific Purpose of Job Description. Job Analysis information in its complete form puts forth two important documents – job description and job specification. It is a very important document used by HR professionals to communicate the desired people requirement in the organization. Typically, that includes the qualifications, skills and personal traits you need to be successful. It includes information such as job title, job location, reporting to and of employees, job summary, nature and objectives of a job, tasks and duties to be performed, working conditions, machines, tools and equipments to be used by a prospective worker and hazards involved in it. Jobs can be of different types and can require a different skill sets to get the maximum output from a particular. A good specification should give a clear indication of the levels of quality you expect, the types of materials you want to be used on the job and how they should be installed, finished or tested. Clerical Assistant:to provide clerical support for postgraduate and undergraduate courses and to provide support for student administration. Job design is also a central element in creating good quality jobs or ‘good work’ which will benefit both employees and employers. It provides an overview of the job as well as specific duties that the job entails. The main purpose of a job specification is to analyze whether candidates are eligible to apply for a particular job vacancy or not. MBA Skool is a Knowledge Resource for Management Students & Professionals. The importance and purpose of job specification is a thoroughly understand the specific details of a job. It covers their basic school education, graduation, masters degree, other certifications etc, 2. The importance of a job application cannot be overstated. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone. There are certain limitations of job specification. Any job vacancy can not be filled until and unless HR manager has these two sets of data. A job description should detail: the main purpose of the job: try to describe this in one sentence. Job description and job specification are two similar tools, which are often used interchangeably, but there is a subtle difference between them.The job description is the brief statement that tells about the general information about the job. Job Description . A job specification defines the knowledge, skills, and abilities that are required to perform a job in an organization. Job seekers generally respond to a particular job after reading to a job specification. It has been reviewed & published by the MBA Skool Team. This allows them to match themselves according to suitability and not just skills. Feel free to revise this job description to meet your specific job duties and job requirements. Collectively, job specification and job description help in giving a overview of the job in terms of its title, position, roles, responsibilities, education, experience, workplace etc. 4. Importance of Job Specification. Main Purpose of a Job Application. 3. The critical difference between job description and job specification is that; former is the summary of all the task, role and responsibilities specifying what the company is offering to the candidate. There are three important sub-systems in job analysis. Here is a sample job specification, which is prepared for a marketing manager in a telecom company. As a premium member, you get access to view complete course content online and download powerpoint presentations for more than 200 courses in management and skills area. This should include an overview along with the day-to-day expectations of the role holder. A meaningful job description explains what an organization expects of its people in their particular roles. The Management Dictionary covers over 2000 business concepts from 6 categories. It is a time consuming process as it has to be very thorough and complete, 2. Although the scope of the job may vary according to the particular production system the primary duties, skills and responsibilities are detailed in this job description template. Why should you bother? Job specification covers aspects like education, work-experience, managerial experience etc which can help accomplish the goals related to the job. A job description is a document intended to provide job applicants with an outline of the main duties and responsibilities of the role for which they are applying. It also allows you to measure team members' performance against those expectations, to help them to acquire the skills they need to develop, and to suggest how their careers might progress. The depiction of job description and job specification consist of three aspects namely definition, purpose/usages and content. A job specification is a document which describes education, experience, skills, knowledge required to perform a job. Job Description and Person Specification . The purpose of job design, or redesign, is to coordinate and optimise work processes to create value and improve productivity. As a result, the job description meets the company's need to attract qualified employees as defined by the job summary and job functions specified in the description. View generic academic job descriptions and person specifications (academic and research only posts) A job description should detail: the main purpose of the job… Some employee specialists suggest that job descriptions are not necessarily useful. Job description includes basic job-related data that is useful to advertise a specific job and attract a pool of talent. Definition of Job Specification A statement that expresses the minimum qualification and qualities required, for the performance of a particular job is known as Job Specification. “A job specification is a statement of minimum acceptable human qualities necessary to perform a job properly”. Developing job specification. Some advantages are listed below: 1. Using discriminatory language Although frequently inadvertent, the use of certain words and phrases in a job description can be construed as discriminatory and limit the diverse applicant group that organisations strive for. Browse the definition and meaning of more similar terms. Job Specification: Job specification detail the knowledge, skills and abilities relevant to a job, including the education, experience, specialized training, personal traits and manual dexterity required. In plain English, it is where the nature of the job is described. Purpose. 1. Job Analysis is a primary tool to collect job-related data. It is of great importance both in the recruitment process and the subsequent management of safe practice following appointment – for example it can help with induction and training. Helps in screening of resumes and saves time when there are multiple applications by choosing those who are closest to the job specification, 4. A job advertisement is an announcement of an open job position. Food and Beverage Assistant:to prepare and serve food ensuring hygiene regulations are adhered to. The main purpose of job description is to collect job-related data in order to advertise for a particular job. A job specification outlines specific traits a person needs to do the job. Business development manager job description As the driving force behind generating new sales leads and contacts, a successful business development manager is a highly-prized asset to any company and bonus-related pay means the financial rewards of this career can be great. Office Administrator Job Purpose: Ensures proper flow of office procedures, and supports the office directors by carrying out common office duties. The importance and purpose of job specification is a thoroughly understand the specific details of a job. Before you try to describe a job (in the Job Description) and the sort of person you need to do the job (in the Person Specification) you will find it useful to first go through a process known as Job Analysis. Purpose of Job Specification Definition based on job role, job specification allows applicants to determine if they are qualified to apply for a given job opening or not. Purpose of Job Analysis – Job Description and Specification, Job Evaluation, Recruitment, Selection and Placement, Employee Orientation and a Few Others. Purpose of a Job Description When You're a Manager. It can only give a framework of emotional characteristics and personality traits but cannot specify the experience or forecast complex issues is any. Described on the basis of job description, job specification helps candidates analyze whether are eligible to apply for a particular job vacancy or not. It gives recruiting staff a clear view what kind of candidate is required by a particular department or division to perform a specific task or job. Job specification covers aspects like education, work-experience, managerial experience etc which can help accomplish the goals related to the job. It is done to determine what needs to be delivered in a particular job. They also help to resolve any conflicts over what a job's duties entail. More specific details can also be put to give a better understanding about the job. Mary Anne Kennedy told us in a recent BLR webinar. Skills like leadership, communication management, time management, team management etc are mentioned. Job: In simple language, a job may be understood as a division of total work into packages/positions. ‘to manage’, ‘to develop’, ‘to write’, ‘to clean’ and to focus on six to eight key points. the main duties and responsibilities of the job: try to use active verbs, e.g. It also includes general health, mental health, intelligence, aptitude, memory, judgment, leadership skills, emotional ability, adaptability, flexibility, values and ethics, manners and creativity, etc. The job specification is important for a number of reasons. The five purposes of a person specification are: It makes the interviewing process more refined and streamlined from the start Job seekers are able to assess themselves before applying and understand how they will fit in with the role and your business. Job Analysis in HRM – 5 Important Concepts: Job, Job Description, Position Description, Job Specification and Job Design. He believes they are usually worded in such a way that it is difficult to really evaluate a individual's performance. It is also termed as Man Specification or Person Specification or Employee Specification. It is written in an engaging tone and it contains information not only about the job position, but also about your company and the benefits you offer. It gives the HR managers a threshold and a framework on the basis on which they can identify the best prospects, 3. The description is usually drawn up by the individual in the organisation responsible for overseeing the selection process for the role, often with the help of the company’s HR department and/or an external recruiter. The above table is a sample of job specification. Job Description differs from job specification, in the sense that the former is a statement that explains the essential needs of a job whereas the latter is a statement which states the least qualifications, required in the job holder for the performance of a particular job. © Management Study Guide A job specification defines the knowledge, skills, and abilities that are required to perform a job in an organization. Purpose of Job Specification Described on the basis of the job description, job specification helps candidates analyze whether are eligible to apply for a particular job vacancy or not. Job specification highlights all the specific details required to perform the job at its best, 2. Quizzes test your expertise in business and Skill tests evaluate your management traits. Parts of job analysis concepts from 6 categories a individual 's performance Man or. 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